The College Library develops collections primarily to support the current and anticipated instructional, research and service programs of the College.
The service objectives of the Library encompass both the needs of the campus academic community and those of the wider regional and scholarly community. The collection development objectives, however, are focused primarily on the needs of the campus academic community. The collection development goal of the library is to identify recorded information pertinent to existing research, instructional, and institutional programs, and to acquire and preserve selected materials at levels appropriate to the scope and depth of those programs. The purpose of materials selection at Bethel College is to provide the right information for the right reader at the right time. This collection development policy is intended to be flexible enough to reflect changes and trends in the College’s academic programs.
The Bethel College Library adheres to the position governing censorship and intellectual freedom adopted by the Council of the American Library Association and published in the Association’s Library Bill of Rights. The Library’s collections contain and will contain various opinions which apply to important, complicated, and controversial questions, including unpopular and unorthodox positions. Factual accuracy, effective expression, significance of subject, and responsibility of opinion are factors that are considered when materials are selected for the College Library.
Collection development at the College Library is a joint effort of the library and teaching faculty with the library managing the process. Faculty members are encouraged to recommend and to request the acquisition of specific titles. While this policy statement enumerates library intentions and actions, cooperation between the Library and teaching faculty is seen as a precondition for success. Every teaching faculty member is considered to be an integral part of the collection development team.
Librarians insure support of the research and teaching interests by developing a familiarity with the curriculum, assessing areas of present strength and weakness in the collection, consulting teaching faculty members for suggestions and advice, and building the collections accordingly within existing collection development policies. Additionally, they collect and evaluate data related to demand (circulation reports, ILL reports, hold/recall reports, etc.) and anticipated demand.
Information that meets the instructional and research needs of the College community is by policy appropriate for inclusion in the collections, regardless of format. Policies as encompassing as this one, however, are subject to pragmatic adaptations. Considerations of budget, space, and other practical limitations have led to variations in practice with regard to formats collected. Finally, the Library’s materials budget is allocated and expenditures are monitored in a manner that insures proper and systematic collection development.
Works in most demand by patrons are also the items most likely to be damaged or lost. Therefore, the Library’s policies governing replacement of materials form a necessary element of the collection development policy. Generally second copies of items are not purchased, but replacing lost, damaged, or stolen material is a fundamental responsibility of the library staff.
Materials purchased with library monies shall be housed in the Library and will be available for checkout by all library patrons, including interlibrary loan.
Materials in foreign languages taught at the College are desirable purchases for the Library. However, materials for non-language courses which are published in languages other than English, with the exception of dictionaries, encyclopedias, and other reference tools, shall be bought only in those instances when there is evidence of their immediate usefulness to students and faculty.
Electronic resources are of increasing importance to faculty and students. Successful collection development, regardless of media, will reflect campus academic priorities. The Library is committed to taking a leadership role in collaborating with academic departments in providing electronic resources to support instruction and research.
Gifts of either library materials or money to purchase them will be accepted provided they comply with the above policies and provided there are no restrictions attached to the gift. No commitment to accept gifts shall be made by anyone except the librarian/s. All such offers made indirectly shall be referred to the librarian/s. In respect to gift books, this policy shall be followed:
As a general policy, the Bethel College Library does not purchase textbooks that are used for instructional purposes at the College. It is impossible for the College Library to meet student demand for all textbooks at Bethel College given its limited financial resources for library materials, staffing costs, and the high rate (often yearly) of textbook revisions.
Not all texts used for instructional purposes are textbooks. For example, many titles published by university presses lend themselves to adoption in classroom instruction, but such titles are not textbooks.
Textbooks are defined as: "An edition of a book specifically intended for use of students who are enrolled in a course of study or preparing for an examination on a subject or in an academic discipline…sometimes published in conjunction with a workbook, lab manual, and/or teacher’s manual." ODLIS – Online Dictionary for Library and Information Science by Joan M. Reitz, Libraries Unlimited (Last updated November 19, 2007).
The College Library views the purchase of textbooks as part of the student’s expected cost of pursuing a degree in higher education, whereas the library collection is intended to provide research materials and other resources which supplement the learning experience taking place in the classroom.
The Bethel College Library is firmly committed to a rationale-based collection management program which provides a framework for accountability and establishes the priorities necessary in governing day-to-day selection, acquisitions, and processing decisions.
January 2016
Adapted by permission from the University of Alabama Libraries